Day of Coordinating

A “day-of” coordinator is for brides and grooms who want to do most of the planning themselves. But when their wedding day arrives, they need a professional on-site to ensure all those many, many details culminate into the perfect day.


You might think a family member or friend can take on this task, but that can be challenging and often creates stress for you and your helpers. 


A day-of coordinator is on-site to manage your vendors, and then remains on-hand to direct guests and ensure your timeline appears to be seamless.  All the little details that you have planned will now be in good hands with your "day-of" wedding coordinator from Bearded Brothers Events.  


You can confidently hand your checklist over to a professional so you can enjoy your perfect day. 

Services

Pre-Wedding

One Month Prior:

  • Set priorities, goals, perferences, and overall vision for the celebration
  • Assist with creation of timeline
  • Confirm vendor responsibilities and services to be provided
  • Review timeline for wedding day
  • Rental order review and supervision
  • Review and update all wedding details with bride and groom
  • Assist with ceremony rehearsal direction

Two Weeks Prior:

  • Review all detailed forms including ceremony details, wedding party names, etc.
  • Final vendor confirmations and timeline review
  • Verify focus areas for set up

Week of:

  • Work closely with all vendors
  • Review timeline with photographer and details for photos
  • Recheck all arrival times, specific needs, set up and breakdown
  • Ensure all vendors have updated timeline with pertinent details
  • Confirm arrival and departure times of all vendors

Day Of Wedding

  • Carry out Rehearsal in conjunction with Officiant
  • On site Point of Contact for all vendors, wedding party, and family
  • Coordinate set up for ceremony and reception sites
  • Keep wedding party on task throughout the day
  • Coordinate and communicate with vendors throughout the event to ensure reception flows smoothly
  • Ensure everything is correctly set up according to timeline
  • Cue all formalities including introductions, toasts, formal dances, cake cutting, and signature moment

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 Post-Reception:

  • Distribute all final vendor payments and gratuities
  • Deliver gifts and cards with designated family member
  • Confirm with appropriate vendors for breakdown and rentals